Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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% Q# A0 r  e7 b3 q5 E• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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1 W' w8 ]7 A* `6 m+ q& j• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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3 k1 j: z7 Z* P3 H, [/ F3 s• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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8 [. P- j0 C& l& j) A/ M3 L8 y• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties
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' ^( @* c- ^/ g8 \6 bInternational Projects and Public Engagement/Communications:

) x$ W( N* d6 i  c$ w1 M! d" ?• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

# l- X) i0 ~) k7 ^• Support management of online publicity and communication tools.

+ o$ Q  Y. T1 E. i* q8 s) u• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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) W# Z2 @( j& I  A" t  A  g0 Z1 k2 K• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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3 _0 _  o6 h3 ?1 ^+ O• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

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• Provide logistical support for key fundraising events such as silent auctions
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+ i) t' r8 ]) P• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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6 C4 B2 z0 w9 x. U! B• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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# L/ M2 M( I; Y  d• Support logistical work required for CFCA’s Annual General Meeting
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3 Q1 Y/ l  z: _$ ~- M/ R: R• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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% u) D8 M$ D3 O* W: M$ OSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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! j' h, R9 k0 |! Z/ F0 {  XPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org