Racism Free Edmonton Administrator

又见炊烟

Racism Free Edmonton Administrator
" n: H! `6 X* }$ R( c$ N' Y9 E$ vRequisition No: 3061
Classification Title: Clerk II
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Posted On: Mar 27, 2009  

9 @% `' g) a6 A8 hClosing Date - 11:00pm on: Apr 10, 2009   
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Union: CSU 52

Number of Openings (up to): 1 - Permanent Full-time
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: x1 b' g' f/ O$ ~Department: Office of Diversity and Inclusion (Deputy City Manager)
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Work Location(s) Scotia Place, 10060 Jasper Ave (131), T5J 3R8

9 `) ?% J" D% C. K: a# i- a; vDescription:  
Housed within the Office of Diversity and Inclusion, this position provides administrative services that support the implementation of the Racism Free Edmonton Action Plan.  The incumbent also serves in a reception capacity for the Office of Diversity and Inclusion (ODI) and the Office of Public Involvement (OPI), and coordinates personal workload capacity with the ODI Branch Manager's and OPI Director's Administrative Assistants.
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9 y( p. E; {- E( r  bThe incumbent will:
•        Provide reception services for the Office of Diversity and Inclusion and Office of Public Involvement.
. `* D. I  d  z5 d$ |: M1 X, `- g) t- k•        Coordinate and schedule all administrative and secretarial services for the Racism Free Edmonton and Council Multicultural Initiatives to ensure accuracy and timelines are met for numerous reports directed to all levels of the corporation.
) Z6 x4 Y2 Y4 F. m0 a" c•        Provide research support by using the Internet, outside agencies and different levels of government.
9 i" h3 v2 @, U+ j7 N•        Coordinate, attend meetings, record minutes and distribute agendas and minutes for CEO Committee, and Mid-Management Committee.
•        Respond to calls and email inquiries for information from the public, stakeholders and partners and direct media calls to appropriate spokespersons.
2 G5 X, s; L% w5 m5 B•        Schedule meetings and book facilities, organize catering, provide hosting and prepare information packages.
, B5 N! t" ~+ ^& z  h•        Create and develop an information and project management system for tracking and scheduling of project actions and expenses;
•        Develop and maintain informational databases and electronic and hard copy mailing lists;
•        Type reports and general correspondence of a confidential nature for the Coordinator.
; O# m, T1 t2 G; V" K•        Arrange travel, payments of invoices, maintain a secure filing system and stationary supplies.
" P8 j: t  \1 J' o  T5 F0 Y6 B. p•        Other duties as required

Job Requirements:  
•        Completion of Grade 12 including business subjects with emphasis on word processing and information and database management supplemented by secretarial course work.
/ g. ^& a$ N. K5 q9 ]* R8 ]0 [  s•        Minimum of two (2) years progressive responsible word processing experience including scheduling and research.
6 e4 i$ A3 p1 ]. U& q4 h•        General administrative and reception knowledge: advanced knowledge of Microsoft Office Suite; word processing; information and database management; website management; schedule management; agenda and minute preparation; composition of correspondence.
•        Research and communication skills.
•        Excellent organizational skills, ability to prioritize and coordinate multiple schedules.
•        Ability to discern sensitive issues and deal with them with sound judgment.
0 d2 l- `9 J2 u& h! ]•        Understanding of the concepts related to racism, racial discrimination and human rights would be an asset.
# M0 ^  y7 A4 j- [7 GNote:
' P2 W+ b' S0 K2 F9 L3 [* bA security clearance is a condition of employment. The successful candidate will be required to obtain a Security Clearance letter from the Edmonton Police Department.
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HOURS OF WORK:
33.75 hours per week, Monday - Friday. Hours of work may be subject to the terms and conditions of a variable hours of work program.

SALARY RANGE: 21M, Salary Grade: 006, $17.54 - $21.79 (Hourly), $1,184.56- $1,470.83 (Bi-Weekly), $30,916.95- $38,388.53 (Annually).  This union contract is currently under negotiation.
. _) Y. o! d+ T. i4 HGENERAL:
Civic Service Union 52 members are requested to send a copy of their application for this competition to the union office. The City of Edmonton thanks all applicants for their interest in this employment opportunity; however, only those candidates considered for the position will be contacted.

HUMAN RESOURCES CONSULTANT: JV/MC
2 c. R5 g3 ]& N8 S* \/ }3 MTo apply online and for further details, visit www.edmonton.ca/careers  
Applications can also be faxed to (780) 496-8063 or submitted in the drop-off box at the Employment Centre, Main Floor, City Hall, #1 Sir Winston Churchill Square, Edmonton, AB, T5J 2R7.