Enbridge Careers:Administrative Support II (Edmonton)

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Job Description  
     
8 R1 l" t. }& x Job Title:  
Administrative Support II  
! n& P/ f& O5 E- H Job ID:  
! a6 v+ w; C3 c& {- \3 Q! d' V! l 11713  
Location:  Edmonton,AB  
  
Full/Part Time:  
$ }: [9 t5 ^, X. j9 m Full-Time  
- P5 F+ o( W9 s# g$ r2 Q Regular/Temporary:  
: }! p! A2 M' O' z/ A  k Regular  
9 t3 e. ^3 ^5 y: e; x- EPrimary Focus  
1 P0 R3 _) h' l- G Responsible for administrative support for senior management and others in the System Integrity & Compliance Departments.  Responsible for the maintenance of the Livelink document management system and as Community Manager.  
: e1 w& m5 G/ s* ], K; }$ @ Responsibilities  
' t  y! v5 e  u" Z2 S' D; J; \( P. h Maintain information systems that utilize electronic technologies including Lotus Notes databases, contractor administration & Oracle technologies.

Notifying all TSB members on preliminary & detailed incident reports, quarterly reports and SCC reports.

' N: v# a* [5 ]% b: FPrepare i-expense expense accounts for signature.

Booking travel arrangements
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2 W' d4 Z9 A" h$ a9 ^8 {/ K8 ZManage electronic calendars; enter time entry, track vacation and other exception time and run reports
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# E3 v. I' r- Y$ M$ KUsing the EFS MarkView system, code all invoices for the department then route for approval.

Entering in work orders for their specific entities.
" a+ |- J. a0 C3 h8 z' [
0 j- M! {" }7 UMaintenance of the Leak Reductions Team's SharePoint site

Minutes and Agenda for Leak Reduction Team monthly meetings as required

- s5 J( m8 T$ {/ ?General administrative duties including setting up new employees and moves with new equipment, offices, phone, etc. ensuring they have access to all required databases and are on the appropriate phone lists and Lotus Notes address groups; reception, answering & redirecting phone calls, photocopying, faxing, mail distribution, couriers, ordering supplies, maintenance requests, ordering business cards, ordering lunches for meetings, technical issues (computer/phone/printer problems), special events and our department social committee.
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* t' t4 v! b; U) \' bUsing CardScan, scan & maintain an electronic business card system for Director to enable 24 hour access to his addresses on his Blackberry.

& t2 z7 D+ v+ u2 j) u# kPrepare & modify documents including letters, reports, presentations, etc.; burn CDs.

Other administrative duties as required.  
* {* w, [5 P( U4 ?& Y; Z$ T Qualifications  
( [4 O0 Y* ?) }- Y, Q7 B High school diploma supplemented by post-secondary education in office administration.

4 * 5 years related experience.  Equivalent combinations of education and experience will be considered.
- p5 K9 @5 ?: \2 R0 Y: n0 X; l
Proficient in MS Word, Excel, Lotus Notes, PowerPoint, Visio.

Demonstrated ability to effectively interact with personal at all levels of the organization.  
Other Information  
Enbridge, where energy meets people, named one of Canada's Top 100 Employers and Alberta's Top 25 Employers for 2009
0 f" L6 e- O% Q- g( ^0 ?
9 J* T8 T& l( b  BIf you are interested in this exciting opportunity, please apply on-line though our website at www.enbridge.com in complete confidence by Monday, May 24th, 2010.
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Only candidates being considered for interviews will be contacted.
/ G' y: u( N) g6 Z; U% H
) v0 X3 }/ g- q! ~! F8 U* L% V. YEmployment Opportunity / City of Edmonton Community Services
Edmonton TO APPLY Online & further details, visit:workexperience.cn
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