ADMINISTRATIVE ASSISTANT

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ADMINISTRATIVE ASSISTANT

- Q- R  S! i1 `! ^/ g" W$ }( i  e. f" ~Alberta Research Council In. (ARC) develops and commercializes technologies to give clients a competitive advantage.  A Canadian leader in innovation, ARC provides solutions globally to the energy, life sciences, agriculture, environment, forestry and manufacturing sectors.
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The Sensors Engineering Business Unit (SENG) is involved in the development of customized measurement technologies for process control applications. Our customers are primarily in the oil sands, petroleum, pulp and paper, and mining industries.

! ~, R3 G% g) w" R' p3 L1 \1 k3 MWe are looking for an Administrative Assistant to perform the following responsibilities:
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Support the safety reps in the Business Unit
- m$ m0 x1 n+ ]" M. n/ X# o  tMaintain group calendars and internal scheduling using Outlook software
9 }8 c8 x: i, b  k" R+ nPrepare travel arrangements and expense claims
Compile and create presentations, proposals, reports and templates using Word, Excel and PowerPoint software
- i0 d( l3 V9 I+ L, HCoordinate trade shows including booking, shipping and manning booth
5 ]4 B  j2 ]+ X9 `9 `Order office supplies and maintaining office equipment
2 @- j+ D# d. A6 CReimburse and reconcile statements as Petty Cash Custodian
, l. e. j9 i: l( n# @/ Y% D5 ZRecords management duties
Approve timesheets
! O! E* Q% Q7 D  ^- p9 E- ?' d- wMaintain and update reference libraries in Endnote software
+ X) C. _, i+ Y" y9 o7 C1 U! F$ lOther tasks as deemed necessary by the business unit
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Records management is an integral part of the job. The incumbent will coordinate records classification, coding, indexing, retention and disposition, and data entry into the Records Management database.
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Candidates require a certificate or diploma from a recognized post secondary administrative program, experience in an office environment, and strong organizational and communication skills.  A combination of experience and education may be considered. Additional course work and experience in records management is an asset.   
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This is a six (6) month contract with possibility of extension.  Wage will commensurate with qualifications and experience. This position is included in the bargaining unit. Final candidates for this position will be asked to undergo a security screening.

Please submit your resume on-line through our Career Page at www.arc.ab.ca/careers .  This position will remain open until a suitable candidate is found.

4 k: v+ q5 F" T, P# X, @: VBeth Balcombe
1 m' ?6 |1 Z' i  ~HR Coordinator
ph: 780.450.5137
: o* J. t% x1 Oemail: Beth.Balcombe@arc.ab.ca
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+ B0 J0 w4 S/ g# p8 {# [  ]Alberta Research Council
250 Karl Clark Road
Edmonton Alberta
T6N 1E4