Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

# Q: W* J2 a: _, j) u+ ]Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

( h! ?, Y( `1 m7 V0 B7 K. I' K• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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. B% t" p* p/ A" C2 I) e• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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+ m# s& p& a: p: L# b• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

! g& x+ m+ q: ]* q$ L5 o  c; g8 e$ O• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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( a7 _# c4 ]! r+ K' w3 Y+ W• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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# C* ]+ U' m' M4 c0 G4 W5 Q- v• Manage mail outs for fund development or education purposes with support of Program Managers.

0 {: K( l3 q$ s' J$ r# |: V• Support maintenance of Human Resources records and the development of employee handbook.

- A* Q$ V, P5 {* C8 c• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:
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7 P' z0 w* {: S0 M5 T5 D. w) Q• Maintain inventory of communication materials.
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' V- E2 n$ T; z  p, j9 w% \$ n• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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! ]. W. e9 d/ [) {* |0 G! l" s• Support the management of requests for CFCA information and resources at public events.
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4 W0 l3 U" c4 c4 G. F• Compile information packages for fundraising and promotional purposes.

5 g$ t( l% ?  i; }/ w0 u• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

1 u. T; R& F% z# |" U7 m• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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# J- n$ R" v  s* C: S5 {• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

6 c* w$ V. U' j! t• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

) N; @+ _9 E. Y# \3 Z' ]/ c" \• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

/ e# u5 b' v3 h3 w" S6 z9 {Term:

. Y5 v6 F) Z2 \$ j: U( hThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

- w$ }# s7 w4 T9 lThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

8 |; Y( f% h( wPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org