Administrative Team Lead （Edmonton,AB）

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2010/06/30
Job Title:  
: P" o( S% ^7 Q  V2 [& n+ m- j; v( c Administrative Team Lead  
Job ID:  
2 G: I. K6 |* R' Z 12300  
Location:  Edmonton,AB  
  
Full/Part Time:  
7 r/ _1 m2 |" N  U+ A Full-Time  
( |# Q# {. b7 ?9 Y0 d Regular/Temporary:  
Regular  

Primary Focus  
& I9 d, o6 J4 }' @% t7 e/ ]: f As a key member of the Engineering Project team the incumbent manages multiple tasks and priorities in supporting the team, as well as providing Coordination of the Administrative Support staff functional responsibilities and Coordinates the document control system.  
Responsibilities  
& |( k9 ]. h+ b% w1 V Coordinate functional responsibility for Canadian Engineering Administrative Support:
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Recruitment of Admin for the department
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On-boarding of new Admin

Training of Administration Staff

Independently manage and administer all office support functions including computer accounts, expense accounts and interfaces with records management
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1 {. K9 w4 `8 l" r6 p3 {" pMain contact for the team on all administrative matters

/ ~6 p6 o+ @2 C3 J- ?' X6 rInvolved in the annual salary administration and workforce plan
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Responsible for the coordination of corporate governance and diligence compliance matters on behalf of Engineering departments, including yearly Statement of Business Conduct acknowledgements, SOX audit requirements, etc.
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Full authority to set and maintain department standards for administrative functions

! n5 @+ E, v0 t- \HR - central contact for HR processes - disseminate work to admin team

- D( h1 z# u' c$ a  FFacility Services - central contact for Facility Services Issues

Move Coordinator - work with facility services, Managers and department staff to coordinate department wide moves - disseminate work to admin team

7 V' |9 C% u4 eIdentifies initiatives and process improvements to support the team and exercises judgment and decision making in implementing processes
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8 F; v% m8 k6 v3 B6 hExecutive Assistant to the Director of the Department:
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8 \) ~7 F5 f- W; z2 Y! }Anticipate and initiate appropriate action in conserving the Director's time and requires a high level of discretion in dealing with senior level internal and external contacts and highly confidential or sensitive information.
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! n: `0 D8 z! _3 d/ tProvides complex administrative support to the Director of Projects Canada and Managers of Canadian Engineering
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Provide timely, accurate and efficient support including coordination of meetings, travel arrangements, preparing expense reports and senior management level presentations.

) O" a* q4 b: `3 G" ~Coordinate the administration of departmental activities and communications; supports information flow to and from all levels within Engineering Canada and Enbridge

" R0 G2 I4 f) JCoordination of large high profile company meetings, functions or critical projects

Management Team - High Level Administration:

8 D2 I3 x  k" rConfidential Correspondence
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Upkeep of various records relative to holiday schedules, vacations and absences, sensor cards

7 p* S" s. ^9 |- @Assist the Director and Managers with PeopleSoft - e-recruit, time sheets, org charts
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Coordinate the Departments Workforce Planning Sheets and Org Charts
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Prepare Spreadsheets for Operating Budget, STIP, and other budgetary / confidential information and to ensure budgets are being maintained.

; t1 `0 o8 v& x4 }Business Analyst (Engineering Projects):

Department Wide Document Management
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8 G/ t. {' U! e( ?System Creation
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1 k: X3 D1 j( f* t5 aSystem Implementation and Testing
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% B' l6 C' h3 O! m# I* ~' x3 BOn-going maintenance of System
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* P7 D- w7 B9 L: m7 jPerforms other related duties as required  
/ j- W9 ?! t+ J  u Qualifications  
At least 5 years of progressively responsible experience in administrative support roles
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Requires high level of initiative, good independent judgment and exceptional interpersonal and communication skills

, ]6 h; [1 W: O) T  U/ G7 `Proficiency in Microsoft products, PeopleSoft, Oracle

Ability to work with and supervise diverse work styles
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Strong organizational skills and ability to prioritize work to meet the challenges of providing support to multiple people  
, z8 y/ Q% J7 q6 j; M9 h  D Other Information  
If you are interested in this exciting opportunity, please apply online through our website at www.enbridge.com in complete confidence before July 12, 2010, 12 midnight Eastern Time, quoting JO #12300.  Enbridge employees may apply directly via the Careers section on our intranet site.
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Only candidates being considered for interviews will be contacted.
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Enbridge, where energy meets people, was named one of Canada's Top 100 Employers and Alberta's Top 50 Employers for 2010.
Employment Opportunity / City of Edmonton Community Services
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